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QuickBooks Desktop Software Detailed Comparison January 2019

Quickbooks Desktop in the cloud available from R305.00 per month per user using Fibre, Adsl and Lte internet connections

Quickbooks Version 2019 Click on version for more information



Recommended Selling Prices (Single User)

Pastel Support

ZAR 4500

ZAR 5500

ZAR 6500

Multiple Companies

Multiple Users (Requires the purchase of additional licenses)


OS Client- Win 7, Win 8, Win10 (64 bit). Server- Windows Server 2008, & 2012


Easily Get Started

“Welcome to QuickBooks!” for first time users- featuring general tips & to-do’s


Quickly get started with common tasks using the Quick Start Centre


Easy Step® interview to get you up & running quicker when creating a new company


Help and Live Community


Quick navigation using the Shortcut bar, Icon bar and Menu bar


QuickBooks Coach and Video Tutorials


New Create a new company file by copying preferences and lists from existing company file


Chart of Accounts customised for your industry


Organise and complete everyday tasks

New Insights on Homepage- track your business health


New Favourites Menu- create your own menu with transactions you access regularly


Copy, scan or drag documents into the new Doc Centre


Attach multiple documents when emailing customers or suppliers


Customer Lead Center- Track leads and convert easily to a customer


Quickly locate an account, report, or invoice with QuickBooks F3 Search


Improved Stay on top of your receivables with the ‘Income Tracker’


Add or edit multiple lists by copying from MS Excel in spreadsheet view


Create customer letters in MS word


Send forms using a desktop email handler  Outlook 2003, 2007, 2010 (32 /64 bit) & 2013 (32 /64 bit) Not compatible with Office Click-To-Run delivery formats.


New Send Company File to Accountant


Setup multiple email templates


Track emails sent to customers & suppliers from customer & supplier centres


Email customer payment receipts


New Email memorised report groups in batch


Track your Balance Sheet by Class/Cost Centre


See all your key customer information at a glance with the Customer Snapshot


Payment Snapshot: one place to view payment flows


Create an invoice for multiple customers in single window with batch invoicing


Easily manage reports with new Report Centre


Run reports and back up data while others work in the same company file


One click access to relevant reports


Duplicate sales and purchase transactions and list items


Track bills and set due-date reminders


Customer and Supplier Centres: contact and transaction history in one place


Progress Invoicing and automatic recharge of expenses


Integrate QuickBooks data with other business applications


Improved Customisable reports and graphs


(100+ Basic Reports)

(135+ Basic Reports)

(135+ Basic Reports)

New Insert Report comments


Report Center


Improved Alerts Menu – stay on top of important tasks


Short Term Cash Flow Projections


Create a Budget


Company Snapshot shows key performance indicators for your business


Set billing rates by employee, customer/client, position or service


Efficiently manage stock

Track Stock, set reorder points & create Purchase Orders


Stock Centre


Attach documents pertaining to stock using the Doc centre


Create sales orders


Manage back orders using the Sales Order fullfilment worksheet (not avail if multi currency enabled)


Generate Sales Orders from Estimates


Generate Purchase Orders from Estimates


Generate Purchase Orders from Sales Orders


Easily set prices and determine discounts by customer or job (Per Item or fixed %)


Build and Track Inventory Assemblies to Finished Goods


Units of Measure – buy, sell stock in different units


Set maximum order levels in addition to the existing minimum re order levels


Store Manufacturers Part Numbers on Items


Trade in multiple currencies

Download currency exchange rates


Support for over 140 currencies


Exchange rate history calendar


Create Summary Reports in Home and Foreign values


Set multiple foreign sales prices for items


Credit memo exhange rates automatically change to match Invoice exchange rates


Invoice templates show home and foreign currency totals


VAT Management Including Customs

South Africa VAT201


Report VAT liability on a Cash (payment) basis


Report VAT liability on a Accrual (invoice) basis


VAT Centre for easy access to common VAT tasks


VAT Setup Wizard to change / add new VAT rates


Access prior VAT returns once a period has been filed offline. (Online filing avail only in UK)


Accountant-specific tools

Audit Trail


Create Accountant Copy Changes (.QBY)


QuickBooks File Manager- managing multiple data files


Accountant Centre


Entering Cheques in a batch


Password Protected Closing Date


Auto Reverse of Journal entries


One Click Journal History


Adjusted TB, Adjusting Journal Entries Report


Financial Statement designer


Toggle between different editions of QuickBooks


Optimised for multiple users and locations

Track your Balance Sheet by Class


Open two different company files simultaneously on same machine


Set basic permissions levels to control user access


Multiple User Access (with purchase of additional licenses)


(Up to 5 users)

(Up to 5 users)

(Up to 30 users)

Multiuser tools (backup and file locking)


QuickBooks Instant Messenger


Desktop Sharing- access your computer from a remote location. Similar to Teamviewer- not meant for multiple branches/ users.)


(1 year free)

(1 year free)

Other Information:

  1. Requires the purchase of additional licenses. Pro/Premier 5 concurrent users, Accountant 30 concurrent users.
  2. QuickBooks Uk Desktop is not an online application. It can however be accessed on Cloud using Windows Remote Desktop Protocals (Terminal Services) at R305.00 per month
  3. QuickBooks Uk Desktop is Windows based- cannot be directly installed on Mac without paralell. For Terminal Server purposes and MAC we reccomend Windows Server 2012 R2 therefore making it ‘Cloud friendly’.This option is only for hosting only and does not include Bookeeping Fundementals support, Payroll Services or Preparation of AFS
  4. Microsoft Office Compatibility: Email requires MS Office Outlook 2003, 2007, 2010 or 2013 (Click-to-Run not supported). Letter Writing requires MS Word 2003, 2007, 2010 and 2013. Excel integration requires MS Excel 2003, 2007, 2010, 2013 and 2017. Outlook synchronization requires QuickBooks Contact Sync for Outlook - requires MS Outlook 2007 & 2010 (2013 not supported). QuickBooks Statement Writer requires MS Excel 2007 and 2010 (2013 not supported).
  5. The ‘Send file to Accountant’ facility, assumes user already has a service such as dropbox in place and setup. It places accountants copy or Portable Company File in the specific folder configured for services such as dropbox and not used for direct connection. We recommend terminals services for VPN's for direct connections for branches

Situated in Edenvale, close to OR Tambo airport East Rand,  and with business partners through  out South Africa - Our services have  no limits or boundaries so where-ever  you are you can  count on us.

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